Academic Policies

Attendance and Absenteeism Warnings

Attendance and participation in all classes and computer lab sessions are mandatory and essential to the process of education at UD since students' interaction with their instructors and peers as well as from lectures are vital components of their academic preparation. For this reason, students are expected to attend classes regularly. Absences hinder progress for the individual as well as the class, and affect student learning outcomes as well as grades.

UD regulations for attendance and absenteeism warnings imposed on all courses are as follows:

1.1 All courses are offered in two consecutive sessions of one hour and twenty minutes each. A 20-minute break is given after the first session.
1.2 In the event of multiple absences, students receive warnings through their email/SIS when they have reached the 10% and the 20% (out of total class-time) absence mark.
1.3 Once a student has been absent for 25% of class-time for a course, she/he will be barred from attending the final exam. A grade of "FA" will be recorded for the course.  The “FA” counts (negatively) towards the student's GPA. If a student's absence is for a valid reason accepted by the Graduate Program Director, the student is considered to be "Withdrawn" from the course(s). Barred students may not attend any further exams in that particular course; however, they still have the right to attend classes.
1.4 Late Arrival: Students who arrive 10 minutes late will be marked late and the system will automatically register one absence for every three such late arrivals.
1.5 Absenteeism percentages are calculated according to Table 1 below:
Duration of Lecture Program
(weeks)
No. of Absences
10% 20% 25% (Deprived)
1 hour 20 minutes MBA (10) 2 Absences 4 Absences 5 Absences
MS (13) 3 Absences 5 Absences 7 Absences
1.6 An accepted valid excuse does not nullify the absence but will cancel any penalties normally imposed in case of absence for assignments, group work or the final exam. See item # 7 Missing Exam Policy.
1.7 Warnings are issued to the student even if he/she has a valid excuse for an absence.
1.8 Absences are recorded from the first class session following the date of registration or adding the course.
1.9 Faculty members are allowed 24 hours to make changes to student course attendance on the SIS system.  After this period, faculty do not have access to records.  Faculty with questions should address them to the Registration Department.  [If Registration receives too many enquiries from the same faculty member, then the RD should refer the matter to the Program Director under copy to the Dean for possible investigation of the faculty member's attendance practices, and consequently arrange for a mentor visit (if required).]

Academic Standing

After completing nine (9) credit hours of study, the academic standing is recorded on the transcripts as either Good or Probation. All students with a cumulative grade point average (CGPA) of at least 3.0 will be considered in good academic standing.

2.1 Regular admitted students with a CGPA below 3.0 for three consecutive terms will be dismissed from UD.
2.2 Students conditionally admitted who have below a 3.0 CGPA after completing nine (9) credit hours will be dismissed from UD.
2.3 A student will be placed on academic probation if by the end of any term, he/she  fails to obtain a CGPA of 3.0 out of 4.0.
2.4 When a student’s CGPA falls below 3.0, the student will be placed on academic probation and will accordingly receive his/her first academic warning.  The maximum study load for students on academic probation is reduced to six (6) credit hours.
2.5 The academic probation will be removed only when the student’s CGPA reaches 3.0 or higher.  However, academic probation for previous terms still appears on transcripts. A dismissal ruling may be overturned by the UD President if deemed appropriate and acceptable.
2.6 This process is repeated anytime the CGPA drops below 3.0.
2.7 Courses taken as Pre-MBA/Pre-MS will not be counted towards the CGPA of the MBA/MS degree but will be appear on the student's transcript.

Repeating Courses

All students who re-register to repeat a course must attend all classes as a regular student and complete the required classwork/homework/assignments/projects to earn the final grade for the course.

3.1
3.2


3.3
3.4
Failing Grade: Students who fail required courses must repeat them.
Passing Grade: Students wishing to repeat a passed course in order to raise their grade/GPA, may not re-register for that course more than twice. The higher grade will be accepted and counted towards the GPA, and the lower grade will be discarded.

Graduating students can repeat two (2) courses.
Students who are on their third academic warning may be allowed to re-register for up to six (6) credit hours to raise their CGPA provided that:
  • 3.4.1 Their CGPA is at least 2.70.
  • 3.4.2 They complete the allowed courses in no more than two consecutive terms. The two terms will, however, be included in the maximum allowed period for graduation - five (5) years.

Duration of Study

The maximum periods of study at UD for the MBA/MS are as follows: 

4.1


4.2


4.3

4.4

4.5


4.6
MBA Degree: Full-time students take 15-18 months to complete the program at the rate of three (3) courses per term. Part-time students take around 18-24 months to complete the program at the rate of two (2) courses per term.
MS Degree: Full-time students take 16-20 months for completion at the rate of three (3) courses per term. Part-time students take around 20-24 months for completion at the rate of two (2) courses per term.
In addition, Pre-MBA/Pre-MS students may take up to three (3) terms of 10 or more week(s) - around one (1) year – to complete the Pre-MBA/MS courses.
The maximum period of study may not exceed five (5) years – no exceptions are made; otherwise, the student will be expelled from the MBA/MS program.
For students transferring to UD or changing their major/degree, the number of terms achieved will be one term for every nine (9) credit hours counted towards their academic plan.
The period of “Registration Hold” is NOT included in the aforementioned periods.

Student Evaluation and Grading System

The total grade received for a course reflects the student’s work during the term in terms of performance in classwork and final exams. Each MBA/MS course is assessed by a combination of classwork (assignments, group work, projects, simulations), and one final examination. Classwork constitutes 70% of the course grade and the final examination constitutes 30% of the course grade.

The Graduate grading system followed at UD and information about the term and cumulative GPA are detailed in Table 2 and 3 respectively, below:

Total
Grade
Letter Grade Grade Points
95 A 4.00
90-94 A- 3.7
87-89 B+ 3.5
83-86 B 3.0
80-82 B- 2.7
Below 80 F 0.0
Fail(Absent) FA 0.0

 

GPA Nominal Grade
3.80 – 4.00 Outstanding
3.60 – 3.79 Excellent
3.30 – 3.59 Very Good
3.00 – 3.29 Good

 

Other Grades Acronym
Incomplete I
Transfer; credit counted TC
Exemption EX
Withdrawal W
Audit AU
In Progress IP

Grade Point Average

6.1Term Grade Point Average:

Calculating a student’s GPA for the term: The credit hours earned for the courses in which a student is registered are multiplied by the points earned by the student in those courses (A = 4; B+ = 3.5; B = 3; C+ = 2.5, etc.). The total number of points is then divided by the total number of credit hours in all courses the student is registered in for that term.

 

Example:

Course CH Grade C.H.
X
Points
Term GPA
Code Points
Managerial Economics 3 A 4.0 12.0 Total Points ÷ Credit Hours
Managing Changes 3 A- 3.7 11.1
Strategic HRM 3 B 3.0 09.0
  9     32.1 Term GPA=32.1 ÷ 9=3.57

  6.2Cumulative Grade Point Average 

Calculation of the Cumulative GPA (CGPA): Calculating the CGPA follows the same principle as for the GPA. All credit hours for all courses taken since enrollment are totaled.  Then the total number of points (A = 4; B+ = 3.5; etc.) earned is divided by the total number of credit hours.  Courses marked with an asterisk (*) in UD transcripts, like transfer courses, are not included in the calculation of the GPA. Failing grades (F) not replaced by a passing grade will be counted toward the CGPA.

Example:

Course CH Grade C.H.
X
Points
Term / Cumulative GPA
Code Points
 
Managerial Economics 3 A 4.0 12.0 Total Points ÷ Credit Hours
Managing Changes 3 A- 3.7 11.1
Strategic HRM 3 B 3.0 09.0
  9     32.1 Term GPA=32.1÷ 9=3.57
 
Strategic Management 3 B+ 3.5 10.5 Total Points ÷ Credit Hours
Services Operations Management 3 B 3.0 09.0
International Corporate Finance 3 B- 2.7 08.1
  9     27.6 TermGPA=27.6÷9=3.07
Total 18     59.7 CumulativeGPA=59.7÷18=3.32

 

 

Missing Exam Policy

7.1 Failing to Attend a Final Exam
A student who misses the final exam for any course will receive an “F” in that course. Where there has been a compelling medical emergency, certified in writing, the student must submit the medical leave certificate supported by the Ministry of Health (MoH) attestation to the Registration Department within five working days following the scheduled final exam. Requests beyond five working days will not be considered. In such a case, the student will receive an Incomplete “I” grade. Only one chance will be given to make up the final exam.
7.2 Incomplete Grade
 
  • 7.2.1 Make-up final exams will be administered during the following regular term. If the student fails to attend the make-up exam on the specified date, he/she will be barred from any further make-up, even if he/she provides an acceptable excuse. In this case he/she will receive an “F” in that course.
  • 7.2.2 The student’s final grade in the incomplete course (“I”) will be notated in the academic term in which the student registered for the course.
  • 7.2.3 Penalties may be waived by the Dean upon submission of a valid and substantiated reason.

Change of Major/Degree at UD

Students seeking to change their major or degree at UD must complete the appropriate form from the Registration Department. Requests for a change of major/degree must be submitted to RD at the latest two weeks before the end of the term. The form must be fully completed and signed by the student.

 

MBA Action Research Project/MSIS Thesis/Capstone Project

The MBA Action Research Project (ARP)/MS Thesis/Capstone Project: Students have a maximum of two (2) terms to complete the MBA-ARP/MS Thesis/Capstone Project. In addition to the term in which they register for the MBA-ARP/MS Thesis/Capstone Project, they have one more term for completion (i.e., to submit the bound copy as per UD specifications). During these two terms when the MBA-ARP/MS Thesis/Capstone Project is in process, no student is permitted to discontinue, even for one (1) term. At the end of the first term of the student’s registration for the MBA-ARP/MS Thesis/Capstone Project, the grade will be IP. This IP will continue for one more term. If the MBA-ARP/MS Thesis/Capstone Project is still outstanding at the end of the second term, the student must re-register for the course and pay the course fee again.

Student Clearance

Students who graduate from UD fill out a Graduation Clearance Form which is available at the Registration Department or on the UD website. This form is intended to ensure that the student has cleared any pending balance with the accounting office, returned borrowed books to the library, etc. The Graduation Clearance Form must be completed and signed by the student and submitted in person to the Registration Department. Students will also be required to complete the “Graduating Student Exit Survey,” which forms a basis for continuous improvement at UD.

Registering for Courses Off-Campus

11.1 For the purpose of quality assurance, students are generally not permitted to take courses outside UD. Exceptions are made for only one course when the student is graduating during the same term and the course is not offered at UD during the term when the student is applying for the request. A list of universities approved for transfer credit may be obtained from the Registration Department, in line with UD policy.

11.2 Courses taken at any other institution without prior approval will not be transferred.

11.3 The following conditions must be satisfied for registering for courses at other institutions:

  • The course must be part of the student’s graduation plan.
  • The student must be in good academic and disciplinary standing.
  • The student must complete an application form from the Registration Department and receive prior approval from his/her Dean.
  • The course(s) should be equivalent to a UD course in 80% of its content. Students should provide a course description and a course syllabus of the course.
  • Only courses the student passes with a “B” or higher will be credited (equivalent to a GPA of 3.0/ Minimum 80%).
  • Regulations regarding transfer of credits apply. See Process Statement on Registration (section on Transfer Credits).

Graduation Requirements

12.1 In order to graduate, MBA/MS students must maintain a cumulative GPA of not less than 3.0 and must complete 30/39 credit hours according to their academic plan.
12.2 The University of Dubai confers degrees during its annual commencement (or graduation) ceremony on students who have completed, or are expected to complete, their graduation requirements within the same academic year (i.e. between September 1st and prior to August 31st of the following year).

Dean’s List

To be eligible for the Dean’s list, a student must have completed a minimum of 12 credit hours with a CGPA of not less than 3.80.

Withdrawal from the University

If a student withdraws from the university or cancels her/his enrollment, the Withdrawal Clearance Form must be completed, signatures obtained from the concerned deans/departments and submitted to the RD. This form must be completed and signed by the student in person. The reason for withdrawal from UD must be clearly stated on the withdrawal form. A withdrawal confirmation letter must be completed and signed by the student. Students will also be required to complete the “Discontinuing Student Exit Survey” which forms a basis for continuous improvement at UD.