Registration

Registration Procedures

The registration procedures involve three main stages for both regular and visiting students.

Advising/Selection of courses: The students are assigned advising appointments with their academic advisors based on their earned credit hours. Students must consult with their advisors prior to registration in order to draw the plan and help with the registration. Students may also register online at www.ud.ac.ae.
Payment of fees: With the registration form signed by the advisor, students proceed to the cashier’s office to pay the fees. No student is considered registered unless fees are paid.
Registration: Once fees are paid students proceed to the Admission and Registration Department to register and receive their class schedules.

Web Access to Online Registration

Login to your UD account by clicking Login (if you already logged in, then go to My Account page)
Enter user name and password (which has been sent to student’s UD e-mail account).
Select “online registration” from the main page of the UD account.
Select “profile” from the left top of the list, change the user name and password and click on “save.”

Note: At-Risk students may not use online registration; they must register through their advisor.

Booking Online

Click on “Online Registration.” A window divided into 2 sections will appear:

The first section displays the academic student information
The second section displays the semesters available for registration.

Select the semester to register in.
Select the course name to register in. A small window will appear containing all the sections offered for the selected course.

Select the course section required.
Re-registering in courses that have already been completed before requires the Registrar’s approval.

Press “Save Booking” on the bottom of the booking window. A window will appear confirming the following:

Course booking was unsuccessful, giving the reasons for that. In this case, the student would have to fix the booking again.
Course booking has been done successfully for a period of 36 hours since the time of booking. If this is the case, print 2 copies of the registration form, which appears automatically, by pressing on the print command. This printout will be presented at the billing office.

To know the booking duration, press on “Back” on the left bottom of the window. To end the session, press on “Log Out”.

Confirming the Booking
After completing the online booking the student must do the following in order to confirm the booking.

Pay the tuition as well as other fees at the Accounting Department, Al Masaood building.
Collect the class schedule at the Registration Department, Al Masaood building.

Drop & Add
During the Drop & Add period, the student may change his schedule online by changing sections or courses, adding or dropping online. The student should follow the below steps for that purpose:

Enter your user name and password in the left menu on the UD webpage.
Press on the Online Registration icon.
Press on the semester which you want to do the Drop & Add for the courses registered.
Remove the check mark from the course that you want to drop it.
Select the new course that you want to add it, by pressing on the course title where you will get a small window, then press on the course code for the preferred section and close the window.
Press on (Save booking) at the bottom of the page.
The form of the Drop & Add will appear automatically
Print 2 copies and sign them.
Go to the Accounts department to pay the courses fees and get their signature.
Go to the Registration department to get your time table.

Other Online Registration Services
The students can view the following information through the side list:

The Academic Curriculum
Academic Transcripts
The Course Offering for the semester
Student’s Class Schedule
Student’s Course Grades
Final Exams Schedule

Students must first register for the Regular Internship or Industry Project through the Internship and Career Development Center (ICDC). For the Industry Project, eligible students submit the required documents to ICDC during the regular registration period for the spring semester. Students eligible for the Regular Internship must submit the needed documents to ICDC two weeks after the start of the spring semester in order to register for the summer Regular Internship course. The ICDC sends a list of eligible students to the Registrar who will only register students approved by the ICDC. Students registering in the Regular Internship may not take any classes that start before 5:00 p.m. in order to avoid overlap with the interns’ office hours at the institution providing the internship.

Policies

Study Load:

The student’s study load in one academic semester can range from a minimum of 9 credit hours to a maximum of 18 credit hours as follows:

Students who register between 12 & 18 credit hours are considered as full-time students. Students who register below 12 credit hours (but not less than 9) are considered as part-time students

When appropriate, the Dean may decrease or increase the study load for a student depending on his/her GPA. The concerned Dean may approve the increase of the student’s study load to more than 18 in case the student’s GPA is at least 3.6 at the end of the previous semester/term or the student is graduating in the same or following semester/term. The Dean may aprove that a student registers in less than 9 credit hours based on a valid excuse as judged by the Dean.

In Winter/Summer terms, students are allowed a maximum study load of 6 credit hours (including Internship).

The maximum study load for students with an academic warning must not exceed 12 credit hours during regular semesters and 3 credit hours in the short terms.

Registering in Remedial Courses

Student registering in Intensive English Level-1 may take GISL 100 Islamic Thought course thus earning credit towards their Bachelor’s degree. Students registering in Intensive English Level-2 can also register for Islamic Thought, and Intensive PreMath. Students registering in Intensive English Level 3 may also take Computer Applications in addition to the above mentioned courses. The total number of hours should not exceed 18 contact hours. Students who have the proper prerequisites may also register in Math I.

Registration Hold/ Discontinuation

A student may be permitted to hold his/her registration upon submitting a written request to the Manager of Admission and Registration. The request will be accepted on condition that the student has been a regular student at UD for at least one semester. The deadline for holding registration is seven weeks from the beginning of classes for the particular semester he/she has requested to hold from registering in.

Students who do not register for a particular semester and fail to make the request for Registration Hold are considered “Discontinued” in the Registry’s records.

The period of “Registration Hold” must not exceed two consecutive semesters or four discrete semesters during the whole period of study. This includes the semesters from which the student has withdrawn without failure.

If the student’s discontinuation exceeds the period stated above, then the student’s registration status will be considered as “Cancelled”. The student may apply for re-registration upon approval from the President of UD based on the recommendation of the concerned Dean.

Drop and Add

The drop and add period is for one week after the start of classes during a regular semester and only for two days during short winter/summer terms. During this period, students may drop or add course(s). Students who wish to drop or add a course(s) should first consult their respective academic advisor and then complete the Drop and Add form. Refer to the section on study load.

Withdrawal (without failure) from Courses

Students are permitted to withdraw from courses after submitting the appropriate drop form. However, they must maintain the required minimum number of credits. Withdrawal from courses must occur no later than the end of the 10th week of classes during the Fall and Spring semesters and within the 10th day of study in the Winter/Summer terms.

A grade of “W” will be recorded on the student’s transcripts for the course from which he/she has withdrawn (starting from the 5th week till the end of 10th week).

If students do not apply for withdrawal within the period mentioned above, they are expected to attend the courses they have registered for.

Student ID Number

Each ID Number consists of 6 digits divided from left to right, as follows:

The first and the second digits indicate the academic year in which the student has joined the university, while the third digit indicates the academic semester/term in which the student has joined the university. The fourth, fifth and the sixth digits indicate the student’s serial number at the university.

For example - The student’s ID number can be written as follows:
001001: This number is for a student who has joined the university in the academic year 2000 (00) in the first academic semester (1), and his/her serial number is (001).

Course Code and Number

Each course has a code which consists of letters and numbers. The letters indicate the college or department which offers the course. The first digit from the left indicates the level of the course while the last digit indicates the semester during which the course will be offered. The following criteria are used:

Odd numbers except for “5” are offered during the Fall

Even numbers except for “Zero” are offered during the Spring

The rest (Zero & 5) are offered during both Fall and Spring.

To allow students to acquire additional skills in business related areas, the students in the College of Business Administration (CBA) are provided an opportunity to receive a double major for any two of the eight majors within the same degree program. The student will have to plan to take additional 10 courses (30 CH) from the second major (8 major courses which include a second internship). In addition to having a CGPA of 2.25, the student has to maintain a CGPA of 2.25 points on these 10 additional courses. The student will in that case receive one certificate with both majors mentioned on the diploma. A written application (available from Admission & Registration) must be filled by the student in their 3rd year for choosing the double major after completing a minimum of UD 60 Cr. Hrs.

A dual degree is granted for students receiving two bachelor degrees from two different colleges. The student should have completed all the first degree requirements at UD and then take additional 20 courses (60 credits) related to the second degree and meeting its specific Major requirements. In addition to having a CGPA of 2.25 for the first degree, the student must obtain a minimum CGPA of 2.25 in these additional 20 courses. The student will be awarded a separate diploma for each degree.

Academic Advisor	A faculty member or administrator from the Student Advising Unit who is assigned to counsel students on academic matters.
Academic Calendar	Annual listing of all official dates and deadlines for the academic year.
Academic Warning	A letter issued to an undergraduate student whose cumulative grade point average (CGPA) drops below 2.0 by the end of a particular semester. The third consecutive warning letter leads to dismissal.
Academic Year	A period of time that starts at the first day of classes for the fall semester till the last day prior to the start of the next fall semester of the following year.
Academic Standing	The academic status of a student during a particular time. The student will have an “Academic Standing: Good” if his/her CGPA is at least 2.0; else, the student will be under “Academic Standing: Probation”. An academic probation will be removed once the student’s CGPA attains the required score. The academic standing shows on the transcripts.
Admission	Formal application and acceptance as a regular student in a degree program.
Appeal	A letter submitted by a student appealing a certain grade or a decision taken by UD against the student.
Audit	Permission granted to any resident to attend and participate in a course without having to do any homework assignments or take any exams; however, attendance is mandatory.
Bachelor Degree	A four-year undergraduate degree.
Class Schedule	A list of courses offered each semester including the days, hours, classrooms where the courses are given, as well as mid-term and final exam details.
Class Standing	The class standing of a student at a particular time is determined by the number of accomplished credit hours. Students who have completed between 0-29 credit hours are called “freshmen”; students who have completed between 30-59 credit hours are considered to be in their “sophomore” year; students having completed between 60-89 credit hours are considered “junior” while the rest are “senior”.
Course	A unit of study consisting of a number of instructional activities over a prescribed period of time and dealing with a single subject. A required course means that the student must register for that particular course; A course is called “elective” if the student may choose this or a different course from a specified basket of courses.
Co- requisite	A course is a co-requisite of another course when the latter may not be taken unless this course has been taken before or will be taken concurrently with it.
Credit Hour	The equivalent of one hour lecture per week, for one regular semester.
Curriculum	A structured set of courses fulfilling the objectives of an entire program of study. The curriculum is normally divided into a set of General Education courses in addition to some college requirements (Support and Core) as well as other major (Required and Elective) courses.
Disciplinary Standing	The disciplinary status of a student during a particular time. The student will have probation on his “Disciplinary Standing” if s/he has been involved in a severe academic or nonacademic misconduct; else, the student will be under good “Disciplinary Standing”. The disciplinary standing shows on the transcripts.
Dismissal	The involuntary separation of a student from the university for unacceptable conduct or unsatisfactory academic achievement.
Double Major	Course of study leading to a Bachelor Degree with two major fields from within the same College.
Drop and Add	A period of time starting each semester/term, when students may adjust their course schedules by dropping or adding courses or changing sections of a course.
Dual Degree	Two Bachelor Degrees from two different Colleges.
Fee	Charges for services other than tuition fees.
First-Time Student	See Student, Regular.
Full-Time Student	See study load.
General Education	Requirements common to all undergraduate degree programs designed to provide the students with a comprehensive background of knowledge.
GPA	The average of the Grade Points for courses taken at UD during a particular semester/term. A cumulative GPA (CGPA) is the average of the grade points received on all courses taken at UD.
Grade Point	Numerical value associated with each letter grade received on a particular course.
ID Card	University student identification card providing and controlling access to university facilities and services.
Incomplete Grade	A temporary grade assigned to a course when an excused student is not able to take the final exam.
Major	A field of study also referred to as concentration.
Part Time Student	See study load.
Petition	A written request seeking a waiver of or an exception to a university regulation, policy or deadline.
Placement Test	A proficiency examination given to determine a student’s ability in a subject where competence is an important consideration for admission.
Remedial Course	Remedial courses are prep courses for students who do not pass UD placement exams.
Prerequisite	A course required to be completed before a certain course may be taken.
Registration	The process of enrolling in classes officially.
Semester	A 15-week period of instruction (45 hours followed by final exams). An academic year is divided into two semesters namely Fall and Spring.
Student, Enrolled	A UD student but not necessarily registering in courses.
Student, Registered	A UD student who has registered in courses during a particular semester/term.
Student, Regular	A degree-seeking student who has been accepted (by the Admission and Registration Department) at UD and got enrolled accordingly. Regular students transferring from other universities are called “transfer” students while those joining a university for the first time are called “first-time” students.
Student, Visiting	A student of another accredited institution who receives permission to register (for up to two consecutive semesters and a maximum of 63 credit hours) as a non-degree seeking student. Visiting students may be admitted as regular students but subject to admission policies.
Student Schedule	A listing of the courses a particular student is taking in a given semester that specifies the days, timing, locations of classes, in addition to mid-term and final exam details.
Study Load	The total number of credits for which a student is registered for during any semester or term. A study load of at least 12 credit hours is a full-time load; otherwise, the load is a part-time load.
Term	A 3-week period of instruction (45 hours) followed by final exams. These are Summer I, II, and Winter terms.
Transcript	A student’s historical academic and disciplinary record.
Transfer, Credit	Credit from course work completed at another institution that is accepted at UD.
Transfer, Student	See Student, Regular.
Tuition Fees	The fees charged for registering in courses each semester or term.
Undergraduate	A student who is working toward completion of a bachelor’s degree.
Withdraw, Course	The act of officially dropping a course(s) without withdrawing from the university.
Withdraw, University	The act of officially leaving the university for reasons other than graduation.

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Registration Procedures

Policies