Academic Policies

Attendance and Absenteeism Warnings

Attendance and participation in all class and computer lab sessions are essential to the process of education at UD since students benefit from discussions with their instructors and fellow students as well as from lectures. For this reason, students are expected to attend classes regularly. Absences hinder progress for the individual as well as the class, and affects student learning outcomes as well as grades.

UD regulations concerning attendance and absenteeism warnings imposed on all courses are as follows:

1.1 All credit courses are offered in two consecutive sessions of one hour and twenty minutes each. A twenty-minute break is given after the first session, except for morning classes where the break is for only 10 minutes.

1.2 All non-credit courses are offered in two consecutive sessions of one hour and fifty minutes each. A twenty minute break is given after the first session.

1.3 Students are sent warnings through their e-mail/SIS account when their absences reach 10% and 20% of class time for a given course.

1.4 Once a student has been absent for 25% of class time for a course, s/he will be barred from attending the final exam. A grade of “FA” will be recorded for the course.  This grade (like an “F”) counts negatively toward the student’s GPA. If a student’s absence is for a valid reason that is deemed acceptable by the Registrar, the student is considered to be “Withdrawn” from the course(s). Students who are barred may not attend any further exams; however, they still have the right to attend classes.

1.5 Late Arrival: A 10-minute grace period is granted during both the first and second sessions. In the first session, students who arrive 11 to 20 minutes late will be marked as having “Late Attendance” and the system will automatically register one absence for every four such “lates”; those arriving after 20 minutes will be considered “Absent”.  However, in the second session, students who arrive after the 10-minute grace period will be marked “Absent.” 

1.6 Absenteeism percentages are calculated according to the table below:

Duration of Lecture No. of Absences
10% 20% 25% (Barred)
1 hour 20 minutes 3 Absences 6 Absences 8 Absences
1 hour 50 minutes (Intensive Math) 5 Absences 10 Absences 13 Absences
1 hour 50 minutes (Intensive English) 5 Absences 10 Absences 13 Absences

1.7 An accepted valid excuse does not nullify the absence but will cancel any penalties normally imposed for absence at a quiz, midterm or final exam. See under Missing Exam Policy.

1.8 Warnings are issued to the student whether his/her absence excuses are valid or not.

1.9 Absence is recorded from the first class session following registration in or adding of a course. 

1.10 The Registrar notifies students of their “absence status” through their UD email accounts.

1.11 The absence of a student in the following cases is considered an absence with an excuse and is not included in calculating the total number of absences: 

  • Representing the government on an official mission;
  • Students being sent to represent their country by taking part in a sports competition;
  • Absence due to an emergency requiring presence of the Armed Forces or Police

Even in cases when this absence is based on prior permission being given, it must nevertheless be substantiated by evidence, proving that the student was contributing to the general welfare of the UAE.

Academic Warning

  1. After completing 30 credit hours, students whose cumulative GPA drops below 2.00 will be placed on academic probation and accordingly will receive a first academic warning.
  2. If a student fails to remove the academic probation by the end of the following regular semester, he/she will stay on academic probation and receive a second academic warning; if the student raises the CGPA above 2.00, the student's academic probation will be removed.  However, the transcripts will still show the warnings.
  3. Once a student reaches the third academic warning, he/she will be dismissed from the university.
  4. When deemed appropriate, the UD President may overrule any dismissal.
  5. The maximum study load for students with an academic warning is reduced to 12 credit hours for the fall and spring semesters and 3 credit hours for winter and summer terms. Priority is given to making up failed courses prior to registering in any new courses.

Duration of Study Programs at UD

The minimum and the maximum period of study for a Bachelor’s degree at UD are as follows:

  1. The minimum period of study for a Bachelor’s degree at UD is 7 regular semesters.
  2. The maximum period of study is 14 regular semesters (or its equivalent).
  3. For students who transfer credit or change majors (concentrations), every 15 credit hours accepted is considered one regular semester in the student’s academic plan.
  4. Two winter/summer terms are considered equivalent to one regular academic semester.
  5. The period during which a student’s registration is on hold (a maximum of 2 semesters) is excluded from the above14-semester time period.

The Semester and the Cumulative Grade Point Average (GPA)

  1. Calculating a student’s GPA for the semester: the credit hours earned for the courses in which a student is registered are multiplied by the points earned by the student in those courses (A = 4; B+ = 3.5; B = 3; C+ = 2.5, etc.). The total number of points is then divided by the total number of credit hours in all courses the student is registered in. 
    Example:
    Course C.H Grade C.H.
    X
    Points
    Semester GPA
    Code Points
    English I 3 A 4 12 Total Points ÷ Credit Hours
    Math. For Business I 3 B 3 9
    Computer Applications 3 C 2 6
    Islamic Thought 3 A 4 12
      12     39 SemesterGPA=39÷12=3.25 
  2. Calculation of the Cumulative GPA (CGPA): All credit hours for all courses taken are totaled.  Then the total number of points earned since the student’s enrollment are divided by the total number of credit hours.  [Courses marked with an asterisk (*) in UD transcripts are not included in the calculation of the GPA.]
    Example:
    Course CH Grade C.H.
    X
    Points
    Semester / Cumulative GPA
    Code Points
    1st Academic Semester
    English I 3 A 4 12 Total Points ÷ Credit Hours
    Math. for Business I 3 B 3 9
    Computer Applications 3 C 2 6
    Islamic Thought 3 A 4 12
      12     39 SemesterGPA=39÷12 = 3.25 
    2nd Academic Semester
    English II 3 A 4 12 Total Points ÷ Credit Hours
    Math. for Business II 3 C+ 2.5 7.5
    Internet Applications 3 B+ 3.5 10.5
    UAE Society 3 A 4 12
      12     42 SemesterGPA=42÷12=3.50 
    Total 24
    (12+12)
        81
    (39+42)
    CumulativeGPA=81÷24=3.37

Student Evaluation & Grading System

  1. The student will be assessed continuously during the semester. A portion of the total marks is allocated to student coursework (usually 50%) during the semester, part to the mid-term exam (usually 20%) and the rest for the final exam (usually 30%).
  2. Students failing required courses must repeat them. For elective courses, students may repeat the same course or its substitute in accordance with the approved graduation plan.
  3. When calculating the cumulative grade point average (CGPA), all failing (F) grades that are not replaced will be counted in the computation. Once the student retakes the failed course and passes, he/she will retain the newly earned grade (See Repeating Courses).
  4. All courses and grades obtained by the student are recorded in the student's transcript. An asterisk (*) is noted next to grades not included in calculating the cumulative GPA; for example, pre-Math.
  5. The following is the grading system followed at UD:
Mark Grade Points
90-100 A 4.00
85-89 B+ 3.50
80-84 B 3.00
75-79 C+ 2.50
70-74 C 2.00
65-69 D+ 1.50
60-64 D 1.00
<60 F 0.00
Fail (Absent) FA 0.00
Grade Code
Pass P
Not Pass NP
Incomplete I
Exempt; credit counted EX
Transfer; credit counted TC
Withdrawal W
Audit AU
In Progress IP
Academic Warning AW

Semester and Cumulative Grade Point Average (GPA)

Semester and Cumulative GPA
3.60 - 4.00 Excellent
3.00 - 3.59 Very Good
2.00 - 2.99 Good
< 2.00 Fail

Missing Exam Policy

1. Failing to attend a Quiz

A student who misses a quiz will not be allowed to do a make-up quiz.

2. Failing to attend the Midterm Exam

  • Excuses should be reported to the Registration Department within seven days of the expiration day of the excuse. 
  • All medical excuses should be stamped by the Ministry of Health. 
  • All midterm make-up exams will be held the week after regularly scheduled midterm exams finish.
  • If the student does not attend the midterm make-up exam on the specified date, he/she will be barred from any further midterm make-up exams, even if he/she provides another valid excuse.
  • Students pay a fee for a make-up midterm exam.

3. Failing to attend the Final Exam

  • A student who misses the final exam for any course will receive an “F” in that course. 
  • In case of a serious medical emergency, the student must provide evidence in writing furnished by a recognized medical practitioner.  If this excuse is accepted, the student will receive an Incomplete (“I”) for the course. 
  • Students must sign up with the Registration Department to take a make-up final.  A fee is charged for make-up final exams.
  • If the student fails to attend the make-up exam on the date specified, he/she will be barred from any further make-up test for that course, even if he/she provides an acceptable excuse and will receive an “F” in the course. 

4. Incomplete Exams

  • All make-up final exams take place during the week after regularly scheduled final exams.
  • Once a student’s Incomplete (“I”)  is cleared, the final grade for that course will be included along with all other grades for that semester.
  • Penalties may be waived by the UD President for valid, substantiated reasons.

Change of Concentration / College at UD

Students seeking to change their major concentration or College at UD must complete the appropriate form from the Registration Department. Requests for a change of concentration/College must be submitted to the Registrar two weeks before the end of the semester, at the latest.  Students may change their major only once during their UD career.  The approval of the Dean of the College is required.  

Student Clearance

A clearance is required by the student at the time of graduation, withdrawal or dismissal.  

Courses offered at Other Institutions

  1. Students may take courses during short terms at other colleges or universities for transfer credit under the following conditions: 
    • 80% of the course content must be equivalent to a UD course. Students must provide a course description and a course syllabus for the course in question.
    • These courses must not have been offered at UD during the short terms.
    • Students must have earned at least a “C” (equivalent to 2.0 / Minimum 70%)  on any course taken outside UD.
    • The student must be in good academic and disciplinary standing.
    • Students must receive prior approval from his/her Dean. The “Application to Take Summer Courses outside UD” form is available from the Registration Department.
    • The host institution must be recognized.
    • Regulations regarding transfer of credits will apply. See the Process Statement on Registration or the Section on Transfer Credits.
  2. For the purpose of quality assurance, major (concentration) courses, capstone, and the internship, may not be taken outside UD (with exception of exchange programs approved by UD) unless the student is graduating in the same semester/term and the course is not offered at UD. The relevant items in 10.1 above must be taken into account.

Graduation Requirements

  1. In order to graduate, students must maintain a cumulative GPA of not less than 2.25 and must complete 129 credit hours according to their academic plan.
  2. University of Dubai confers degrees during its annual commencement ceremony to students who have completed or are expected to complete their graduation requirements within the same academic year (i.e. between September 1st and August 31st).

Honors System

Commencement Honors:

Honors are conferred on graduates according to the following scale:

  • Cum Laude:                            GPA 3.2 through 3.49.
  • Magna Cum Laude:                GPA 3.5 through 3.79.
  • Summa Cum Laude:               GPA 3.8 through 4.0.
  • Dean's List

To be eligible for the dean's list, a student must have successfully completed at least 30 credit hours, excluding work taken for pass-fail credit. Students qualify for the Dean’s List with the following GPAs for a given semester:

  • Dean's Honors:                        GPA 3.2 through 3.49
  • Dean's High Honors:               GPA 3.5 through 3.79.
  • Dean's Highest Honors:          GPA 3.8 through 4.0.

Withdrawal from the University

The appropriate form must be submitted to the Registration Department to withdraw from the University. The refund policy mentioned in the Tuition Fees section will apply.